Mercy Crew Hospitality
Hello Fellow Crew Families,
Family volunteers plan the menu, purchase the amount of food needed for the regatta and clean up the site. All families are expected to volunteer for meal preparation for at least one regatta per season. Help is available for menu selection and quantity of food needed. The Hospitality Committee will provide reimbursement for any expenses incurred. Please use this Hospitality Reimbursement Form for your expenses. Volunteers then organize and prepare the meals at the regatta site. Grills, pots and pans, utensils and everything needed to prepare meals will be at the regatta site in the trailer—volunteers do not need to bring those items. Usually several people work together to prepare and cook meals and it can be a lot of fun! Parent volunteers are also in charge of preparing hot beverages, cold beverages, and more. Please do not shy away from volunteering. Crew is a family sport that requires your time and effort to be successful.
Two highly important
jobs are needed at every regatta...the hot and cold beverage
coordinators. The Hot Beverage Family is responsible for
keeping coffee and hot water supplied to the team and their families
throughout the entire regatta day. The Cold Beverage Family
brings ice and water to regattas and ensures that everyone has an
adequate supply of Gatorade and other cold drinks throughout the entire
regatta day. Please consider volunteering for the honored job!
For some regattas, the entire team will be rowing but for other regattas only selected rowers will participate. Coach will inform the girls ahead of time as to which regattas in which they will be participating. You only need to provide your food item for the regattas your daughter will be attending.
OUT OF TOWN
REGATTAS: For out of town regattas that require a hotel stay, the
reservation form will be for meals and for the hotel fee. Rowers are
strongly encouraged to stay in rooms with team members because it
builds friendships and closer team bonds. The Hospitality Committee
will reserve rooms for all rowers participating in the regatta. If you
have a situation that requires your rower to have a different
arrangement, please notify us as soon as possible for planning
purposes. Rowers that do not stay in team rooms are expected to stay
with their parent(s) in the same hotel as the team. The Hospitality
Committee usually reserves an additional block of rooms for parents,
however, it is the parent's responsibility to make his/her own
reservation from this block of rooms, secured by his/her credit card,
if he/she needs overnight accommodations.
REGATTAS: Mercy Crew participate in several
regattas that are held in Canada. Currently you can use a Birth
Certificate with a raised seal along with a photo ID to cross the
border but in the near future a U.S. Passport will be required. If
rowers are not traveling with a parent, they will also need a letter
authorizing them to cross the border with another adult if the rower is
under 18. Rowers will also need their school ID since most regattas in
Canada require this documentation. The rower is responsible for having
these documents with her at all times. Always check BEFORE you leave
Rochester to make sure you have the proper documentation.
Due to the unique nature of this sport, we have decided to pull together some information that will ease your transition into the world of rowing. Many new parents feel overwhelmed and confused, as this sport is unlike any other. They don't know what to expect or how to contribute,so we hope this overview will help you feel like a part of the team, as well as understand how the team operates on a hospitality level.
has developed a Hospitality Committee to handle the many
aspects of crew events including transportation, meals, hotel
arrangements for out of town regattas, and organizing special events
such as the Crew Mass and Banquet.
The Mercy Crew
Hospitality Tent is our home base when our girls are rowing. This is
where you will find the parents, team, and families at all events. If
the girls are not there, then they are at the boat trailer or on the
water for a race. Even if rowers are not racing, they should be
assisting their teammates with rigging, launching, de-rigging, and
packing the trailer. At the Hospitality Tent, the Hospitality Committee
provides hot meals, hot and cold beverages, and snack items for the
team and their families throughout the day.
Committee obtains the food served at each regatta in two ways: 1) each
family is asked to donate a specific item which has been assigned to
them ahead of time (for example, ifyou are asked to bring 2 bunches of
bananas, you will bring them to each regatta, each day you attend);
and2) food is purchased to prepare whatever hot meal is being served at
that particular regatta. Prior to each regatta, a reservation form will
be sent to each family. It will list which meals will be available for
each day of the regatta and what the cost will be per person. If a
rower attends a regatta, she is expected to pay for meals. It is the
responsibility of each rower to return the reservation form with a
check for the correct amount by the RSVP date listed on the form.
It is crucial that you watch for these forms and return them
quickly as Regattas are almost every weekend during the season.
For planning purposes, you are requested to reply and pay in
advance for all meals.
For general hospitality questions, please email us at firstname.lastname@example.org.
For specific questions, please contact any of the members of the hospitality committee.